In a recent communication Jobsplus has reiterated the importance of adhering with the statutory timeframes with respect to the submission of employee engagement and termination forms.

All employers have a legal obligation to submit employee engagement and termination forms via Jobsplus’ online portal within four (4) days from the effective date of engagement or termination. This obligation ensures that employee records remain accurate and up to date, as mandated by law.  It is essential to underline that the statutory timeframe is calculated in running days not working days.

For the sake of clarity and avoidance of equivocation it is important to note that these obligations also apply to self-employed persons with respect to themselves as gainfully occupied persons.

All employers ought to note that failure to adhere to these obligations may lead to the imposition of an administrative penalty amounting to €500 per incident.   If the employer fails to remedy the breach within timeframes imposed by Jobsplus in writing, the imposition of a penalty not exceeding €2,500 may be incurred by the employer in breach for every incident. 

Whilst these consequences for non-compliance have been part of applicable legislation for a number of years, new impetus towards enforcement is being driven forward by Jobsplus.  Prudence by employers and human resources departments is key to ensuring that these obligations are adhered to seamlessly and in a timely fashion.

Should there be any questions or require assistance, please do not hesitate to get in touch with us.... as ever, the team at Phoenix Wise Solutions is happy to help!

Dr. Stephan Gauci

Managing Director